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Administrator 2 in Miramar, FL at Headway Workforce Solutions

Date Posted: 12/4/2018

Job Snapshot

Job Description

Headway Workforce Solutions is currently seeking an Administrator 2 for a contract opportunity in Miramar, FL. This is a great opportunity to work with one of the world’s leading suppliers of a wide range of products, solutions and services in the field of energy technology.


As an Administrator 2, you will:
  • Order entry into SAP as per ATPA local database or open job request form
  • Set up of hours, parts, materials, subcontract labor, etc. in SAP
  • Creation and responsibility of purchase requisitions
  • Movement of proposal to contract in Lotus Notes Database if required
  • Notification of order booking to customer and other employees as necessary
  • Monthly the BA will assist Ops Manager to review the open orders and revenue forecast and identify which orders are ready to be invoiced and any other issues
  • Update SAP with correct order information including invoice month, planned margin
  • Take detailed notes and maintain organization of open orders to work with project management to ensure timely and efficient invoicing to customers upon order completion
  • Timely invoicing of order as required and instructed from project management and/or operation management
  • Calculation and submittal to customer of change order requests for time, material, expenses, etc. as needed.
  • Receipt of revised purchase order from customer as needed
  • Follow up with customer on payment and open AR disputes
  • Maintain accurate notes on open AR and issues
  • Follow up on open POs and ensure invoice is received and updated
  • Creation of contract / order acknowledgement forms and signature as required
  • FCM Modification as required for booking of projects and/or large orders
  • Complete adherence to SOX controls and notification to local management when SOX control is not performed

Minimum Qualifications:
  • Strong MS Office skills needed.
  • Knowledge of Microsoft Outlook
  • Excel – Intermediate Skill Level
  • High school diploma and 2 to 5 years of experience in business administration

Physical Requirements:
  • While performing the duties of this job, the employee is frequently required to walk, stand, sit, talk or hear. 
  • The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls, and reach with hands and arms.

Additional Information:
  • This is a 6 month contract
  • 40 Hours per week

Headway provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Headway complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.