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Executive Administrative Assistant in Cary, NC at Headway Workforce Solutions

Date Posted: 11/29/2018

Job Snapshot

Job Description

Headway Workforce Solutions is currently seeking an Executive Administrative Assistant for a contract opportunity in Cary, NC. This is a great opportunity to work with one of the world’s leading suppliers of a wide range of products, solutions and services in the field of energy technology.


As an Executive Administrative Assistant, you will:
  • Create a variety of documents using various software packages including, but not limited to, Microsoft Power Point, Excel and Word, including entering and manipulating data and formulas in Excel spreadsheets, creating high quality Power Point Presentations and drafting memos and other professional correspondence in Word and/or email systems.
  • Maintain executives’ calendars, exercising judgment in coordinating meetings and making appointments that include attendees who are internal and external to the Company.
  • Prioritize, develop responses to and/or respond to incoming email as authorized, including obtaining information in support of developing responses.
  • Establish and maintain confidential executive filing systems, including follow-up files, which permit timely and accurate responses to business matters.
  • Arrange domestic and international travel according to policies and guidelines, including booking transportation, lodging and other logistics as necessary for a single traveler or coordination of multiple travelers.
  • Prepare and submit expense reports, ensuring expense reports conform to policies and guidelines.
  • Coordinate with other key management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests.
  • Make decisions, transmit instructions and answer inquiries to aid executive in the resolution of routine matters.
  • Establish and coordinate business meetings, management team meetings and other events as directed. This includes planning logistics, catering and related components at or below the established budget.
  • Receive and assist visitors, recommending other contacts for them as appropriate.
  • Answer and route telephone calls for the US CIO with a high degree professionalism and proficiency.
  • Provide guidance and/or support for department members on general office items (e.g., ordering of office supplies, catering support for large meetings)

Minimum Qualifications:
  • High School diploma and 9 years work experience in an executive administrative support role OR; Bachelor’s degree and 5 years work experience in an executive administrative support role
  • Highly proficient in Microsoft tools, including experience with advanced functionality in Outlook, Word, Power Point, and Excel
  • Experience with a large global company, preferably headquartered outside of the US
  • Experience booking international travel

Physical Requirements:
  • While performing the duties of this job, the employee is frequently required to walk, stand, sit, talk or hear. 
  • The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

Additional Information:
  • This is a 12 month contract
  • 40 Hours per week

Headway provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Headway complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.