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Administrative Assistant/Secretary I in Santa Rosa, CA at Headway Workforce Solutions

Date Posted: 6/16/2018

Job Snapshot

Job Description

Headway Workforce Solutions is currently seeking an Administrative Assistant/Secretary I for a 8+ months contract opportunity in Santa Rosa, CA with our partner, the nation's largest title insurance company through its title insurance underwriters.

Job Description:
  • Prepares documents, reports and/or transcribes notes for managers.
  • Schedules meetings, travel arrangements to managers or other partners in the area.
  • May track or monitor expenses for the department.
  • Maintains filing system for manager or other partners in the area.
  • Assist team with managing incoming and outgoing mail.
  • Keep stock of office supplies and place orders when necessary.
  • Create and update monthly spreadsheets when needed.
  • Scanning and copying of documents.
  • Conduct clerical duties, including emails and preparing documents.

  • Must have intermediate Microsoft Office.
  • Good written and oral communication skills are required.
  • Ability to comprehend and write instructions, correspondence, and memos (proper punctuation, spelling, grammar a must).
  • Excellent verbal/written skills along with strong interpersonal skills are required.
  • Must have high level of organization and strong attention to detail.
  • Must have ability to consistently meet deadlines, demonstrate strong follow through, and to follow departmental procedures.
  • Computer competency (Microsoft Office), Keyboarding/data entry skills, Basic math skills, Phone and Customer Service Skills, Spelling and proofreading.
  • Strong work ethic and a team player is a must.

Physical Demands:
  • Employee is required to talk and hear, and use hands to finger keyboard, telephone, and handle other objects.
  • The employee is frequently required to walk, sit and reach with hands and arms.

Additional Information:
  • This is a 8+ months contract position.
  • The hours are Monday through Friday 8:00 am to 5:00 pm.
  • High school diploma or equivalent.
  • 1 - 3 years experience in office environment is required.

Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


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