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Sr. Administrative Assistant in Columbus, OH at Headway Workforce Solutions

Date Posted: 10/17/2018

Job Snapshot

Job Description

Headway Workforce Solutions is currently seeking an Sr. Administrative Assistant for a 3+ month contract opportunity in Norwell, MA with our partner, a private nonprofit applied science and technology development company.

Primary Function:
  • Under minimum supervision and acting on own initiative and direction, provides complex clerical, secretarial and administrative support
  • Typically supports one or more managers and/or employees in a department or administrative unit, or may support multiple departments
  • May provide guidance or work leadership to lower level administrative employees

Major Responsibilities:
  • Independently researches and obtains information for complex reports and special assignments
  • Analyzes complex problems, determines approach, compiles and analyzes data, and prepares reports/recommendations for action by superior
  • Contacts company personnel at all organizational levels and outside parties to gather information and prepare reports
  • May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met
  • Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies and programs
  • May monitor department or project budget, keeping management apprised of budgetary status
  • Makes appointments, travel arrangements, meeting arrangements and coordinates complex activities between departments and outside parties
  • Answers mail, phone calls and inquiries on own initiative, routing correspondence to the appropriate person if necessary.
  • Composes, prepares, edits and proofreads letters, reports and other correspondence.
  • Orders and maintains supplies and ensures office equipment is functioning.
  • Typically uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing applications. Operates general office equipment such as personal computer, copier, calculator, fax or other office machines.

Skills and Experience:
  • High School Diploma
  • 4-6 years exp. Good oral and written communications skills equivalent to those obtained in high school or commensurate experience
  • Typically requires advanced word-processing and other personal computer skills. Extensive working knowledge of departmental and company policies, procedures and practices
  • Self initiative and ability to work independently. Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities
  • Requires a working knowledge of commonly used PC applications such as word processing, spreadsheets and databases
  • Depending on area of support, may be required to obtain and maintain a government security clearance

Physical Requirements:
  • Must be able to read, write, type, and use a telephone
  • The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms

Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment,including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.